Skip to main content
Kent Invicta Chamber of Commerce, the home of business support.

Search

  1. Home
  2. Basic IT security

Buying IT for your new business

From accounts software to building a website and sending emails, your business will need IT. Discover how to buy the IT kit your start up needs.

Commercial premises

There are many types of premises to buy, lease or licence from shops to warehouses. Discover how to find commercial premises for your business.

Start up business ideas

For a successful business, you need a viable business idea, the skills to make it work and the funding. Discover whether your idea has what it takes.

Basic IT security

IT security for a start up does not need to be complicated or expensive. Here are the steps to follow to make your business safe.

Premises security

Your cash, stock, equipment and data can be targeted by criminals. Insurance and robust security can help. Learn how to keep your premises secure.

Set up a business

Forming your business correctly is essential to ensure you are protected and you comply with the rules. Learn how to set up your business.

Business planning

Learn why business planning is an essential exercise if your business is to start and grow successfully, attract funding or target new markets.

Start up funding

It is likely you will need funding to start your business unless you have your own money. Discover some of the main sources of start up funding.

Tax and National Insurance

Businesses and individuals must account for and pay various taxes. Understand your tax obligations and how to file, account and pay any taxes you owe.

Business law

Businesses are required to comply with a wide range of business laws. We introduce the main rules and regulations you must comply with.

Sales and marketing

Marketing matters. It drives sales and helps promote your brand and products. Discover how to market your business and reach your target customers.

Employees

Your employees can your biggest asset. They can also be your biggest challenge. We explain how to recruitment and manage staff successfully.

Grow your business

Few businesses manage the leap from start up to high-growth business. Learn what it takes to scale up and take your business to the next level.

Preventing IT disasters - checklist

If the thought of an IT-related breakdown or data breach gives you cold sweats, you need to take steps to minimise the risks. These steps can help safeguard your IT

  • Consider how serious the consequences of a system failure, misuse or data breach could be (government data reveals that 32% of the firms surveyed in 2023 had suffered a data breach in the previous 12 months); use this to decide how much to invest in disaster prevention.
  • Purchase proven equipment and software; try to avoid bespoke systems. A good IT supplier can recommend reliable, widely-used hardware, software and cloud services.
  • Evaluate cloud services carefully. Using a reputable cloud computing service could be safer and more cost-effective than running software in-house - providing you do your research. Check where your data is stored and how it is protected.
  • Assess the risks posed by staff using their own devices for work, particularly tablets and smartphones - known as bring your own device (BYOD).
  • Ensure your data practices (from capture to processing) comply with the General Data Protection Regulation (GDPR).
  • Treat mobile devices as if they're computers. These days, employees' smartphones may hold lots of sensitive data, so you need to take steps to protect them. Make sure you can wipe these devices remotely if they are lost or stolen.
  • Arrange any external support you may need. For example, you might need help with IT installation, maintenance, training, troubleshooting and disaster recovery. Your two main options are to outsource IT support or provide it in-house.
  • Physically protect your equipment. Use surge protectors or uninterruptible power supplies and ensure your premises are secure. Key equipment like servers should be kept locked in a separate room.
  • Establish security procedures (for instance, restrict access to sensitive information to those who need it). Use anti-virus software, strong passwords and an internet firewall. Change passwords regularly and remove access from staff when they leave the business.
  • Assign responsibility for the system to one individual and make sure they have time to undertake this role properly. Provide cover when that person is unavailable, appropriate training and clear guidance on when to call in external experts.
  • Train employees how to use your IT system and specify what tasks must be referred to others. Establish a procedure for reporting faults or problems.
  • Establish and implement an email and internet policy to regulate how your staff use the internet. Make sure they're aware of the risks - particularly from phishing and malicious websites.
  • Establish a safe installation and upgrade procedure, including backing up data, updating your anti-virus protection and running parallel systems while testing if necessary.
  • Carry out routine maintenance. For example, keep equipment clean and dust-free, run utilities to clean up your systems, archive old files and test system performance.
  • Establish an effective backup procedure and combine in-house backup measures with an online backup service. It's important to regularly test restoring data from your back-ups, too.
  • Make plans to help you keep working and recover quickly should the worst happen.
  • Take precautions to protect your website. A cyber attack or problem with your site can hit sales significantly.